Roles and permissions in Studio
What each role can do in Polimake Studio: owner, editor, commenter and viewer, in projects, spaces and guest links.
On this page
In Studio, each person has a role in each project. The role decides what they can see and what they can change. There are four, from most to fewest permissions: Owner, Editor, Commenter and Viewer.
What each role can do
| Action | Viewer | Commenter | Editor | Owner |
|---|---|---|---|---|
| View pieces, designs and videos | ✓ | ✓ | ✓ | ✓ |
| Comment, tag and resolve comments | ✓ | ✓ | ✓ | |
| Create, edit and delete pieces | ✓ | ✓ | ||
| Change status (approve or send back) | ✓ | ✓ | ||
| Publish to social networks | ✓ | ✓ | ||
| Write internal notes | ✓ | ✓ | ||
| Share links and invite to collaborate | ✓ | ✓ | ||
| Manage the project's files | ✓ | ✓ | ||
| Change project settings | ✓ | ✓ | ||
| Manage the team | ✓ | |||
| Archive, duplicate, move or delete the project | ✓ | |||
| Transfer ownership of the space | ✓ |
Good to know
Commenters don't approve. They can comment and resolve comments, but they can't move a piece to another status. Approving in Studio means moving the piece to «Aprobado» (Approved), and that requires the editor role. If you want a client to approve, give them the editor role or a link with Edit permission. More in approving and sending back.
Internal notes belong to the team. Only editors and the owner write internal notes in Activity. Commenters and viewers can't write them.
Sharing is for editors. A public link turns read access into something that can be forwarded, so only editors and the owner can create one.
Roles in a project
When you add someone from Share or from Settings › Team, you can choose Editor, Commenter or Viewer. The owner role isn't assigned: it comes from the space.
Roles in a space
A space has its own Members. The roles available there are Editor and Viewer. The space owner can hand it over to someone else with Transfer ownership.
Guest links
People without an account in the project can get in with a guest link. When you create it, you choose a permission, which matches a role:
| Link permission | Matches |
|---|---|
| View | Viewer |
| Comment | Commenter |
| Edit | Editor |
Guests can't publish to social networks. Everything about these links is in links for clients.
Frequently asked questions
How do I let a client approve pieces?
Give them the Editor role in the project or share a link with Edit permission. With Comment they can give feedback but not change the status.
Can a project have two owners?
No. Ownership comes from the space and has a single owner. It changes with Transfer ownership.
Does a guest need to create an account?
No. Someone who opens a guest link doesn't need to create a Polimake account.
Who can change the workflow?
Any editor, from Settings › Workflow.