Sharing from Desktop: libraries, people and links

From Polimake Desktop you can share what you have in the cloud in two ways: invite people to a whole library, or send a link to specific files. Both work with your Polimake Media libraries, so you need to be signed in (see Desktop and the cloud). What's only in the folders on your computer isn't shared from here: upload it to a cloud library first.

Invite people to a library

1. Right-click the cloud library, in the sidebar or on the Libraries page.
2. Choose Share…. Share "library name" opens, showing who's in it and their role.
3. Type the email address in Invite by email.
4. Pick the Role.
5. Click Invite.

The person will be able to see it with their Media account. Until they accept, they show up in the list as Pending invitation, with Withdraw in case you made a mistake. Once they accept, it also appears in their Desktop when they sign in.

If your plan doesn't allow more people, Desktop tells you and points you to the Media website to upgrade.

Library roles

• Owner: the person who created it. The only one who can invite people, change roles and remove people.
• Collaborator: works inside the library and can share its files with a link.
• Visitor: can see it, but can't share with a link or see who else is in it.
• Spectator: the role used in public libraries.

When inviting, you choose between Collaborator and Visitor; in a public library, the invitation is for Spectator.

If you're the owner, in the same window you can change each person's role with their dropdown or remove them with the X on their row. If you're not, you'll see your role and the Leave library button. When you leave, you stop seeing it and your shared links from it stop working; to come back, you'll need to be invited again.

Share files with a link

1. Open a cloud library and select one or more files.
2. Right-click and click Share.
3. Desktop creates the link and copies it. You'll see Link copied: paste it wherever you want.

Whoever gets the link sees those files; not the rest of the library. To create links you need to be the library's owner or a collaborator.

Manage what you've shared

1. Go to Settings › General.
2. In your account card, find Shared and click Show.
3. Each link shows how many files it has and when it expires. Click Copy link to copy it again.
4. Click More for the other options:
   • Expires: choose In a week, In a month, In three months or In a year.
   • Make a new link: the current one stops working and the new one is copied right away.
   • Invite by email…: send those files to someone by email.
   • Stop sharing: the link stops working; the files stay in their library.

Frequently asked questions

Can I share a folder that's only on my computer?

Not directly. Upload it to a cloud library first (for example, with Copy to a library…) and share it from there.

Who can invite other people?

Only the library's owner. Collaborators can share files with a link, but can't invite people or change roles.

What happens when a link expires?

It stops working and shows as Expired in Shared. From More › Expires you can give it a new date.

Does the other person need Desktop?

No. With a link, a browser is enough. If you invite them to a library, they'll see it with their Media account, on the web or in their own Desktop.