Collaborating between projects
Share a piece with another project or team: it appears in their calendar, they comment on it and can publish it from their own accounts.
On this page
A collaboration puts one of your pieces in another project's calendar. It's meant for joint posts: with a partner brand, another client of your agency or another account in the same group. They see it and comment on it, and they can publish it from their own networks. The date and the editing stay with you.
To invite someone to collaborate you need to be an Editor of the piece's project.
Share a piece with another of your projects
If the other project is also yours (or you have edit access to it):
- Open the piece and press More options (⋯) → Invite to collaborate. Collaborate opens.
- Under Add to one of your projects, find the project in Search a project to invite….
- Press Add.
You need edit access on both projects to link them.
Share a piece with an external team
If the other team isn't in your spaces:
- In Collaborate, go to External team and press Create link.
- Press Copy link and send it to them.
The other team opens the link, sees Add this content to your calendar, picks one of their projects in Choose one of your projects and presses Add to my calendar. For that they need their own Polimake account and a project in Studio.
The list shows how many times each link has been used. Revoke invite stops it from being used again.
What the other project sees
The piece appears in their calendar with the label Collaboration · {your project}. They can open it, view it and comment on it.
By default they have Commenter access. If you'd rather they only view it, press Change permission next to their project and switch to Viewer.
They can't change the date, edit the design or move its status: that stays in your project.
Publish a shared piece
A collaboration lets each side publish the piece on its own networks:
- The collaborator opens the piece and presses More options (⋯) → Publish.
- They choose one of the networks connected in their project and press Publish now.
What gets published is a faithful copy: the same file and the same text as the original piece. To publish, the person needs to be an Editor in their project and have their networks connected there. We explain how to connect networks in Publishing to social networks.
In the piece's list of publications, those that come from a collaboration carry the Collaboration mark.
Stop collaborating
- From Collaborate, you press Remove collaboration next to the project. That project stops seeing the piece in its calendar.
- The other project can remove it on its own with Remove from my calendar.
Frequently asked questions
Can the other project change my piece?
No. They can view it, comment on it and publish it from their accounts, but the date and the editing stay with you.
How is this different from a guest link?
A guest link lets someone view a project without an account. A collaboration puts the piece in another Studio project's calendar, for teams that also work in Studio and want to publish it.
Can they publish with different text or a different format?
No. A collaborator's publication is a faithful copy of the original: same file and same text.
How do I know a piece is a collaboration?
In the calendar it carries the label Collaboration · {project} with the name of the source project.