Your first project: create and organize your library

Projects in Polimake are containers that let you organize your images in a logical, structured way. Each project can represent a client, a campaign, a content type, or any other category that makes sense for your workflow.

Creating your first project is the foundational step toward using Polimake effectively. This guide will show you how to create a project, set it up, and start organizing your images within it.

What is a project?

A project in Polimake is like a top-level folder that holds all your related images. Think of it as:

• A workspace for a specific client
• A library for a content type (product photography, stock images, etc.)
• A container for a specific campaign or initiative
• An organization by topic or category

Each project is independent and can have its own team of collaborators, folder structure, and settings. You can create as many projects as you need.

Create your first project

Step 1: Access project creation

To create a new project:

1. Sign in to Polimake
2. Look for the "New project" button or "+" in the sidebar or header
3. Click to open the creation dialog

Location: The create-project button may be in different places depending on the version of Polimake, but it's generally visible in the left sidebar or the top header.

Step 2: Fill in the basic information

The project creation dialog will ask you for:

• Project name: A descriptive name that clearly identifies the project

  • Examples: "Client ABC - Summer Campaign 2025", "Product Photography", "Stock Images"
  • Tip: Use clear, specific names. Avoid generic names like "Project 1" or "New project"

• Description (optional): A brief description of the project's purpose

  • Example: "Images for Client ABC's summer campaign, including product and lifestyle photos"
  • Tip: Descriptions help you and your team remember the project's purpose

Step 3: Add a cover (optional)

You can add a cover image for your project:

• Click "Add cover" or the image area
• Select an image from your computer
• The image will be processed automatically

Cover recommendations:

• Use an image that represents the project
• Supported formats: JPG, PNG, WebP
• Recommended size: at least 1200x600 pixels
• Maximum size: 1MB

The cover will appear as a thumbnail in the project list, helping you identify projects visually.

Step 4: Create the project

Once you've filled in the information:

1. Review that everything is correct
2. Click "Create project" or "Save"
3. Wait for the project to be created (it only takes a few seconds)

Done! Your project has been created and will appear in your project list.

Structure of a project

Once created, your project has this basic structure:

• Project root: The top level where you can upload images directly
• Folders: You can create folders within the project to organize things further
• Images: The files you upload to the project

Example structure:

Project: Client ABC - Summer Campaign
├── Product Photos
│   ├── Apparel
│   └── Accessories
├── Lifestyle
└── Stock Images

Organize your project

Create folders

To better organize your images within the project:

1. Navigate into the project by clicking it
2. Click "New folder" or the corresponding button
3. Enter the folder name
4. Confirm the creation

You can create folders inside other folders for a more complex hierarchical structure.

Organization tips:

• Use descriptive names for folders
• Keep a consistent structure across similar projects
• Don't create too many nested folders (a maximum of 3-4 levels is recommended)

Upload images to the project

To start adding content:

1. Navigate into the project
2. Click "Upload images" or use drag & drop
3. Select the images you want to upload
4. Wait for them to be processed

Images are automatically analyzed with AI to generate tags and descriptions that make them easier to find later.

Best practices for projects

Consistent naming

Establish a naming system for your projects:

• By client: "Client [Name] - [Type]"
• By campaign: "[Campaign] - [Year/Month]"
• By type: "[Content Type] - [Category]"

Example of a consistent system:

• "Acme Corp - Product Photography"
• "Acme Corp - Summer Campaign 2025"
• "Stock Images - Nature"

Standard folder structure

Create a folder structure you use consistently:

• By date: "2025/01", "2025/02"
• By type: "Products", "Lifestyle", "Banners"
• By status: "Approved", "In Review", "Drafts"

Useful descriptions

Make the most of project descriptions to:

• Document the project's purpose
• Include relevant information (client, date, campaign)
• Add notes for your team

Projects FAQ

How many projects can I create?
There's no limit on the number of projects you can create. Organize them according to your needs.

Can I rename a project after creating it?
Yes, you can edit a project's name and description at any time from its settings.

Can I delete a project?
Yes, you can delete a project when you no longer need it. Keep in mind that this will permanently delete all the images and folders within the project.

Can I move images between projects?
Currently, images are tied to a specific project. If you need to move images, you can download them and upload them to the other project, or contact support for help.

Can I duplicate a project?
This feature may be available in future versions. For now, you can create a new project and upload the same images.

What happens when I invite collaborators to a project?
The collaborators you invite will be able to view and, depending on their permissions, edit the project's content. See our collaboration guide for more details.

Conclusion

Creating your first project in Polimake is the foundational step toward organizing your images efficiently. With a clear structure and descriptive names, you'll be able to find and manage your images easily.

Once your project is created, the next step is to upload your first images and start taking advantage of Polimake's smart search features.

Next steps

1. Create your first project with a descriptive name
2. Add a cover to identify it visually
3. Create a few folders to organize the content
4. Upload your first images to the project
5. Explore the structure and adjust it to your needs

Congratulations! You now have your first project set up and ready to start working.