Managing projects: edit, delete, and organize

Managing your projects effectively is key to maintaining an organized, easy-to-navigate library. Polimake lets you edit project settings, change cover images, reorganize, and delete projects when you no longer need them.

This guide will show you all the available options for managing your projects and keeping your library in order.

What does managing projects mean?

Managing projects includes:

• Editing information: Changing name, description, and cover image
• Reorganizing: Keeping projects organized and accessible
• Deleting: Removing projects you no longer need
• Configuring: Adjusting project options and preferences

It's the regular maintenance that keeps your library useful and organized.

Editing project information

Changing the name

To rename a project:

1. Open the project you want to edit
2. Look for "Settings" or "Edit project" in the menu
3. Click the name or name field
4. Edit the text with the new name
5. Save the changes

Tip: Use descriptive, specific names. Avoid generic names that don't help you identify the project quickly.

Updating the description

To modify the description:

1. Open the project settings
2. Find the description field
3. Edit the text as needed
4. Save the changes

When to update: When the project's purpose changes or you want to add information relevant to you or your team.

Changing the cover image

To update the cover image:

1. Open the project settings
2. Look for "Cover" or "Project image"
3. Click "Change" or "Upload new"
4. Select an image from your computer or the project
5. Confirm the selection

Recommendations:

• Use an image representative of the project
• Formats: JPG, PNG, WebP
• Recommended size: 1200x600 pixels minimum
• Maximum size: 1MB

Benefit: A good cover image makes the project easy to identify visually in your list.

Accessing settings

From the project

To open settings:

1. Open the project you want to manage
2. Look for the project menu (typically three dots or a settings icon)
3. Select "Settings" or "Edit project"
4. The settings panel opens

Location: Access to settings is typically in the project header or in a dropdown menu.

Available options

In the settings you can find:

• Basic information: Name, description, cover image
• Collaborators: Team management (if you're the owner)
• Advanced settings: Additional options depending on the version
• Delete project: Option to delete (typically at the end)

Deleting projects

When to delete

Consider deleting a project when:

• You no longer need it: The project is complete or obsolete
• Content migrated: You've moved the images elsewhere
• Failed experiments: Test projects that didn't work out
• Regular cleanup: Keeping only active projects

Important: Deleting a project permanently deletes all images and folders within it. Make sure you really want to delete everything before confirming.

Deletion process

To delete a project:

1. Open the project settings
2. Scroll to "Delete project" (typically at the end)
3. Click "Delete" or "Delete project"
4. Confirm the deletion (it may require typing the project name)
5. The project is deleted permanently

Warning: This action can't be easily undone. Make sure you have backups if you'll need the images later.

Before deleting

Before deleting, consider:

• Do you need the images?: Download or move important images
• Are there collaborators?: Notify the team if necessary
• Is it complete?: Make sure the project really is no longer needed
• Backup: Consider backing up important images

Organizing multiple projects

Consistent naming

To maintain organization:

• Establish a naming system and follow it
• Use prefixes if helpful (Client-, Project-, Personal-)
• Include dates if relevant (2025-, Q1-)
• Keep consistency across similar projects

Example system:

• "Client ABC - Summer 2025 Campaign"
• "Client ABC - Product Photography"
• "Personal - Stock Images"
• "Agency - Internal Projects"

Visual organization

For quick identification:

• Use distinctive cover images for each project
• Consistent colors or styles for related projects
• Representative images that identify the project instantly

Archive vs. delete

Consider archiving instead of deleting:

• Archive: Keep but hide completed projects
• Delete: Permanently remove when truly not needed
• Strategy: Archive first, delete only when you're sure

Note: The archive feature may not be available in all versions. Check whether it's available in your version.

Best practices

Review regularly

To maintain organization:

• Review projects periodically (monthly or quarterly)
• Identify obsolete or completed projects
• Clean up projects you no longer need
• Update information for active projects

Keep information up to date

For active projects:

• Update descriptions when the purpose changes
• Change cover images if you find better representative images
• Review collaborators regularly
• Keep names descriptive and up to date

Establish conventions

For consistency:

• Create naming guides for your team
• Document how you organize projects
• Share conventions with collaborators
• Review and adjust as needs evolve

Limitations and considerations

Permanent deletion

When you delete a project:

• It can't be easily undone (it may require support)
• All images are deleted permanently
• Collaborators lose access immediately
• Make sure before confirming

Project limits

There may be limits:

• Maximum number of projects depending on your plan
• Check limits before creating many projects
• Contact support if you need to increase limits

Ownership transfer

Currently:

• Ownership of projects can't be transferred easily
• You can grant full write permissions as an alternative
• Contact support if you need to transfer ownership

FAQ about project management

Can I recover a deleted project?
It depends on the version and policies. Contact support as soon as possible if you deleted a project by mistake.

Can I duplicate a project?
This feature may be available in some versions. Check whether it's available in your version.

Can I move images between projects?
Currently, images are linked to a specific project. To move them, you can download and re-upload, or contact support.

How many projects can I have?
It depends on your plan. There's no practical limit on most plans, but check the details of your specific plan.

Can I change the order of projects?
The order may be determined by creation or modification date. Some versions may allow manual ordering.

Are changes saved automatically?
It depends on the change. Some changes are saved automatically, others require explicit confirmation.

Conclusion

Managing your projects effectively keeps your library organized and useful. With descriptive names, representative cover images, and regular cleanup, you'll find and use your projects easily.

Combine project management with team collaboration and organization with folders for a complete organization system.

Next steps

1. Review your existing projects and update information if needed
2. Establish a consistent naming system
3. Add distinctive cover images to important projects
4. Identify projects you can archive or delete
5. Maintain regular organization with periodic reviews

Keep your library organized and efficient!